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Curtin University
Office of Strategy and Planning

Approvals to Access Curtin Students and Staff for Research Purposes

Who needs to obtain approval?
How do I obtain approval?
Why do I need approval?
What else do I need to be aware of? Mandatory requirements – DAIP and T&C's
Useful Links – MIR Publications
Useful Links - Other
Contact Us

Who needs to obtain approval?

No matter the size of the project, anyone (including researchers external to Curtin) who wishes to contact Curtin students and / or staff for research purposes needs to obtain approval.

How do I obtain approval?

At the earliest time possible (e.g. when preparing your research proposal), complete the online application form http://planning.curtin.edu.au/CurtinSurveyApprovals

Contact CurtinSurveyApprovals@curtin.edu.au if you have any questions.

Why do I need approval?

The Market and Institutional Research team within the Office of Strategy and Planning monitors research projects conducted at Curtin that involve students and staff. One of our roles is to provide approvals and advice on contacting students and staff for research purposes. The key objective is to minimise survey fatigue among our student and staff population, so that all researchers have equitable access to resources for optimising response rates.

Through the approvals process we are in a position to:

  • Stagger the amount and type of communications Curtin student / staff receive about surveys to minimise survey fatigue.
  • Provide assistance to refine and gain access to student / staff populations appropriate for the research conducted.
  • Provide advice on research design (e.g. examples of best practise to survey design) including suitable methods for contacting the target population.
  • Put researchers together who are researching similar topics.
  • Provide access to secondary sources of information (including benchmarks and other historical data).
  • Facilitate compliance with the Curtin University Disability Access and Inclusion Plan (DAIP) requirements for survey access for people with disabilities.
  • Working with Legal and Compliance to ensure that if prizes are offered for research participation, that the competition is conducted in accordance with the requirements under the Gaming and Wagering Commission Act 1987.

NOTE:
Curtin Survey Approvals process approves research activities, samples, and research timing as specified in the application. Survey Approvals does not guarantee researchers the access to any information (e.g., lists of contact details of participants etc.) that will facilitate stated research activities. Whether requested information is allowed access should be liaised with the data owner, and it is eventually up to the data owner’s discretion and consideration of relevant rules of the university and work areas. The Office of Strategy and Planning does not have authority in issuing access to any information or data that is beyond its work scope.

Although this is separate to the ethics application process, we work closely with the Research Ethics Office.

What else do I need to be aware of? Mandatory requirements – DAIP and T&C's

1. DAIP Requirement

One of the initiatives from the Curtin University Disability Access and Inclusion Plan (DAIP) is to manage survey access issues for students and staff with disabilities. To address this, all invitations to participate in research should contain the following sentence:

Please contact (insert contact person name) on (insert email and or phone number) if you have any issues accessing the (insert survey or research material)

Considerations should be given for alternative survey access methods to be available should someone with a disability contact you. For example, you may organise for the survey to be administered by telephone to the respondent.

2. Competition Terms and Conditions (if prizes are offered)

(updated 10 October 2014)

Legal and Compliance Services advises that if incentives (e.g. prizes) are offered for survey participation, then you must ensure that the competition is conducted in accordance with the requirements under the Gaming and Wagering Commission Act 1987 (WA). To ensure best practices are maintained, please follow the process set out in the Competitions Toolkit available from http://legal.curtin.edu.au/comps/index.cfm

Useful Links – MIR Publications

Survey Approvals Flowchart v7.0 (last updated October 2014)

Microsoft Outlook Mass eMailer User Manual (last updated January 2017)

Useful Links - Other

Curtin Weekly
Use of this mode of communications to staff is subject to approval via the Curtin Survey Approval process.

Competitions Toolkit
If prizes are offered for survey participation, these instructions will help you ensure that best practices are maintained when running the competition including how to conduct prize draws.

Guidelines for Higher Degree by Research - Students

Guidelines for Higher Degree by Research - Staff

Research Ethics

Qualtrics
Curtin has a site license for Qualtrics survey software package which all students and staff can use.

Questions? Contact Us

Email CurtinSurveyApprovals@curtin.edu.au